Hong Kong Company Secretary Services with Primasia
Licensed Corporate Secretary Services for Statutory Compliance and Corporate Governance
Every Hong Kong company needs a company secretary to comply with Companies Ordinance but what does that mean exactly for you? If you operate a private limited company, a holding structure, or a company limited by shares, you’ll need to appoint a named company secretary. And if you’re one of the 1% of private companies with just one director – that sole director can’t also be the company secretary.
Who can be a company secretary?
Either a natural person residing in Hong Kong or a TCSP licensed company secretary service provider with an office in Hong Kong.
Having a qualified company secretary will make sure you’re playing by the rules, keeping on top of all the necessary company records and generally helping to keep your business running smoothly from the outset.
Setting up a new business? Check out our Hong Kong Company Registration Services.
Primasia’s Company Secretary Service In Hong Kong
Why Primasia for Your Hong Kong Company Secretary Needs?
- We are a trusted and licensed TCSP with a long history of experience in the field
- We’ve been supporting companies in Hong Kong and Asia for over three decades
- We’ve got experts in accounting, payroll and China operations under one roof
- We use cutting-edge technology to make reporting and dashboards easy to use
- Our lines of communication are always open and we respond promptly to client queries
- We work with a wide range of clients including fund managers, SMEs and clients from around the world
We’re more than filing agent, we’re your long-term partner and truly care about the long-term success of your company.
Primasia’s Hong Kong Company Secretarial Services
We’re Primasia: a licensed TCSP (TCSP License No. TC000446) providing top quality company secretarial services in Hong Kong since 2002. And we’ve been helping companies of all shapes and sizes – from entrepreneurs and start-ups to SMEs, fund managers and of course, overseas companies looking to set up in Hong Kong.
We work with:
- Entrepreneurs and start-ups
- SMEs and private companies
- Fund managers and investment vehicles
- Overseas companies that want to set up a Hong Kong company
- Corporates expanding into Asia
Our Hong Kong Corporate Services platform lets us bring it all together:
- Accounting and Tax Services
- Audit Coordination Services
- HR and Payroll Services
- MPF Services
- Xero Accounting Solutions
- Hong Kong Visa Services
- China Company Registration Services
- China Payroll Services
It’s an integrated approach that keeps you compliant and helps your business grow in the long term.
The Scope Of Our Company Secretary Services In Hong Kong
1. Core Statutory Compliance
Our company secretary services include:
- Being your named company secretary
- Filing your Annual Return (Form NAR1)
- Filing statutory updates and changes (Form ND2A and related forms)
- Keeping on top of your statutory books and company records
- Helping with your annual general meetings
- Drafting board resolutions and written resolutions
- Filing changes of company name
- Updating your registered office address
- Sorting out share allotment and transfer documentation
We make sure you’re meeting all the regulatory requirements under the Hong Kong Companies Ordinance.
2. Significant Controllers Register (SCR) And Designated Representative
All companies need to have a Significant Controllers Register that identifies any individuals or corporate entities with significant control. Typically that’s anyone who owns more than 25% of shares or has voting rights or can appoint or remove a majority of directors.
We can:
- Set up and maintain your SCR
- Find the significant controllers (if you don’t know who they are)
- Act as designated representative
- Liaise with the authorities if they come knocking
3. Registered Office And Government Correspondence
We can provide:
- A registered office address in Hong Kong
- Mail scanning and management
- Handling government correspondence from Companies Registry and Inland Revenue
If you want to just use our address, contact us and enquire.
Companies Ordinance and Business Registration Ordinance Stipulates
Hong Kong companies must:
The company secretary is the key person when it comes to making sure all these things happen – they’re the ones who’ll keep your company in line, prevent all sorts of fines and penalties and make sure the bank and investors know you’re on the ball.
What Your Hong Kong Company Must Do Under The Companies Ordinance
Your Hong Kong company needs to comply with ongoing statutory requirements under the law.
Annual Filing Obligations
- Annual Return (Form NAR1) within 42 days after incorporation anniversary
- Business Registration renewal under the Inland Revenue Department – of course
Ad Hoc Filings
- Changing the director or secretary within 15 days
- Changing the registered office within 15 days
- Allotting shares within a month
- Changing the company name within 15 days
Don’t get caught out and get slapped with all sorts of fines and penalties – our HK corporate secretarial services are designed to prevent that.
Primasia’s Company Secretary Service: Your Partner In Governance
A good company secretary is crucial for good corporate governance for both private and public companies.
Helping Directors And Senior Management
- What are their duties under the Companies Ordinance?
- What are their responsibilities?
- What about shareholder rights?
- Any corporate governance standards to keep an eye on
Supporting Board Meetings
- Preparing the agendas and papers
- Circulating it all
- Recording attendance
- Preparing minutes and keeping them safe
- Filing all the resolutions and returns
Even if you’ve got only one director, keeping proper records is still on the cards under Hong Kong law.
Why Outsource Your Company Secretarial Services In Hong Kong
Many companies in Hong Kong are outsourcing their company secretary role to an experienced and licensed company service provider.
Cost Efficiency
Rather than hiring your own in-house administrative staff or a chartered secretary, you can save on costs.
Reduced Compliance Risk
By outsourcing to a professional, you can rest assured that deadlines and regulatory changes will be closely monitored.
Keeping Focus on the Key Tasks
With the company secretary role taken care of, directors can then focus on what they do best: driving revenue, operations, and business strategy.
For businesses expanding fast, combining their secretarial and accounting functions under one provider can really help with coordination and efficiency.
Have a look at our Hong Kong Accounting And Compliance Services.
Changing Your Company Secretary Service in Hong Kong
You’re free to change your company secretary at any time you like.
The process is pretty straightforward and involves:
- Receiving a formal resignation letter from the outgoing secretary
- Passing a board resolution to bring in the new secretary
- Filing Form ND2A within 15 business days
- Updating all your statutory records
- Completing Know Your Client checks
- Transferring all your statutory documents and company records
At Primasia we make the transition as smooth as possible with our structured handover process to ensure continuity and compliance.
Get in Touch with Our Hong Kong Company Secretary Team
Get in touch with our China company formation team today and let’s have a chat about your plans to expand into Beijing, Shanghai, Guangzhou or anywhere else in China.
Teresa Tam
Executive Director
Stella Shiu
Head of Company Secretarial
Samantha Tse
Accounting Manager
Clare Lam
Assistant Company Secretarial Manager
Takky Chan
Assistant Accounting Manager
Pauline Siu
Payroll Supervisor